Mountain Home, Arkansas
Time Table	Completion	Activity / Meeting
DATE OF OUTREACH	8/15/2009
Approximately 6-8 months before	11/1/2008	Vision Casting Meeting
Due when site is agreed on		Locate Site and obtain any needed permits
Approximately 1-2 weeks after VCM	11/15/2008	Recruit Assistant coordinators and team leaders
Approximately 4-6 weeks after VCM	12/13/2008	Individual Leader Meetings
4 months before	4/13/2009	Leadership Team Meetings/training with Ron Showers
3 1/2 months before	4/27/2009	Assistant Coordinators and Financial Meeting
3 months before	5/17/2009	Fax Literature Customization form to COH
3 months before	5/11/2009	Leadership Team Meetings
3 months before	5/17/2009	2nd payment to COH
2 months before	6/15/2009	Leadership Team Meetings
2 months before	6/16/2009	Literature masters provided by COH (if turned in on time)
2 months before	6/29/2009	Leadership Team Meetings
2 months before	6/16/2009	3rd payment to COH
2 months before	7/13/2009	Secure printer and have promotional materials printed
2 months before	7/13/2009	secure location and worship team for Friday Night Rally
6 weeks before	7/13/2009	Leadership Team Meetings
6 weeks before	7/13/2009	Begin door-to-door handbill distribution
3 weeks before	7/27/2009	Leadership Team Meetings
3 weeks before	7/27/2009	Fax approved truck route to COH
2 weeks before	8/3/2009	Leadership Team Meetings
2 weeks before	8/1/2009	Placement of yard signs and banners
2 weeks before	8/1/2009	Fax insurance binder to COH
2 weeks before	8/1/2009	Final payment to COH
1 week before	8/10/2009	Leadership Team Meetings
1 week before	8/8/2009	Volunteers in place to answer information lines
3 days before	8/12/2009	Site marking done by COH National Director
2 days before	8/13/2009	Site set-up begins with local leadership
2 days before	8/13/2009	Pre-Outreach Leaders’ Meeting
1 day before	8/14/2009	Site set up complete by 3 pm
1 day before	8/14/2009	Volunteer Commissioning Rally at 7 pm
1 day before	8/14/2009	COH truck arrives at Rally site by 6 pm
Day of Outreach	8/15/2009	Leaders’ meeting at 6:30 am
Day of Outreach	8/15/2009	Move through site asking all volunteers and leaders to Volunteer Orientation Meeting at 7:15 am
Day of Outreach	8/15/2009	Volunteer Orientation Meeting at 7:30 am
Day of Outreach	8/15/2009	Praise wrap-up immediately following final food distribution
Day of Outreach	8/15/2009	Provide stats to participating churches and media via fax, email, or hard copy.
1 days after	8/16/2009	Remove promotional yard signs and banners
5 days after	8/20/2009	Post outreach evaluations due to Assistant Convoy Coordinators
2-4 weeks after	8/29/2009	Financial Accountability Report sent to all participating churches and partnering organizations

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